Office Report


The office provides the overall leadership in managing and developing the Human Resources of the PGBh to achieve a sharper focus towards increased productivity through improved HR functional competencies that will contribute to a more significant outcome in organizational capacities. It ensures policy support for all HR systems, programs and reforms along the implementation of the Program to Institutionalize Meritocracy and Excellence in Human Resource Management (PRIME-HRM).  With this, the office pursues the following goals:

Globally-competent Human Resources

  1. Excellent service delivery
  2. Inclusive HR development
  3. Improved institutional capacity
Towards this end, the office continues to implement its programs, projects and activities with the following accomplishments per section:

RECRUITMENT, SELECTION AND PLACEMENT:

Abolished 11 items for the creation of 11 necessary positions; One item was upgraded
• Formulated 1 proposed office structure
• Attended to 990 clients’ requests
• Pre-assessed 519 applications
• Updated 6 lists of vacant positions and published 61 notices of vacancies
• Prepared and processed 86 appointments, 309 contracts, 75 sheets of casual plantilla and job orders for 1,631 workers
• Facilitated 167 pre-screening (written examinations) and 15 PSB interview sessions
• Submitted 113 PSB screening reports to PHRMDO head for Governor’s final selection
• Data banked 519 applicants and 1, 631 Job Order workers
• Submitted 12 Report of Appointments issued (RAI) to the Civil Service Commission
• Updated 2 copies of PGBh plantilla for submission to DBM and CSC
• Briefed and deployed 64 new entrant employees

PERSONNEL WELFARE, EMPLOYEE RELATIONS AND HR INFORMATION:


Prepared and processed 389 payrolls, 110 vouchers, 1155 payroll registry and 467 Land Bank of the Philippines (LBP) transmittals
• Generated 10,944 payslips
• Processed 7,210 leave applications
• Prepared 1,600 certifications for loan availment
• Resolved 6 cases undertaken by the 1st Level Fact – Finding Committee
• Safe kept 3232 records
• Updated 335 Personal Data Sheet (PDS), personnel profile of employees
• Prepared of 643 Service Records, 641 certifications for employment
• Updated schedule of step increment for 302 employee

PERFORMANCE MANAGEMENT:


Implemented the Strategic Performance Management System (SPMS)
• Conducted SPMS IRR re-orientation and coaching to employees and offices/hospitals
• Issued certifications for PEI to qualified employees
• Conducted awards and recognition activities to 97 recipients of Gov. Edgar M. Chatto Model Employee Award
• Facilitated PRAISE committee meetings

LEARNING AND DEVELOPMENT:


Conducted training on competency profiling of Road Related Departments
• Formulated Competency Models, Positions and Talent Profiles of PPMU
• Conducted workforce review, Competency Assessment forPPMU
• Prepared 1 training calendar and 19  activity designs
• Conducted 4 in-house CD activities
• Prepared 12 memorandum to training participants and 12 invitations to SMEs
• Reviewed 104 CD Activity designs and training reports from the different departments/offices/hospitals
• Data banked trainings attended by 175 employees based on training reports
• Prepared and submitted 4 CD completion reports
• Facilitated 15 Assessment and Operational Planning Workshops
• Conducted SPMS IRR re-orientation and coaching to employees and offices/hospitals
• Issued certifications for PEI to qualified employees
• Conducted awards and recognition activities to 97 recipients of Gov. Edgar M. Chatto Model Employee Award
• Facilitated PRAISE committee meetings

ADMINISTRATIVE SUPPORT SERVICES:


Facilitated the immersion of 146 On-The-Job Trainees to different offices in line with their respective courses
• Monitored compliance to PGBh and CSC policies such as Timekeeping, Passlips, attendance to flag ceremonies and other special activities, wearing of uniform, etc.
• Prepared 151 communications/memorandum, Work and Financial Plan (WFP), PPMP, Operational Plan, OPCR and other required plans
• Received 6,468 documents
• Prepared 2 bonds, 29 travel orders, 112 trip tickets, 165 financial claims
• Followed/processed up 16,958 documents and reproduced 12,247 sheets
With these accomplishments, the office shall continue to undertake and implement its programs, projects and activities. Aside from the routinary activities to be undertaken, the priority programs/projects/activities for 2016 are as follows:
• Repair and painting of the office (Human Resource Development Division and Conference Room)
• Development of Competency Models for Non-Road Related Departments
• Career Path and Succession Plan Development piloting
• Moral Recovery Program
• Review and Finalization of PHRMDO Operation Manual
• Formulation of Competency – Based QS
• Enhancement of HRIS
• Implementation of SPMS